“Guest requests get lost between the front desk and the floor”
Every Guest Request, Caught, Routed, and Closed on Time
HeyKoala answers guest requests across voice and WhatsApp, turns each one into a tracked task for the right team, and chases it against your SLA until it is done. Nothing sits in a notebook. Nothing gets forgotten.
70%
Guest requests that travel by memory or paper
A request taken at the desk, written on a sticky note, and walked to housekeeping is a request waiting to be lost.
1 in 5
Requests that miss their promised time
Extra towels, a fixed AC, a late check-out. When it slips, the guest does not chase you. They just lower the score.
0
Live visibility a GM has into open requests
Without a shared queue, nobody knows what is pending, who owns it, or what is about to breach until a guest complains.
A guest request is only as good as the system that catches it.
In most hotels the service desk is a person, a phone, and a good memory. A guest calls down for extra pillows, the front desk relays it to housekeeping, and from that moment the request lives in nobody's system. There is no ticket, no owner, no clock. Most of the time it gets done. The times it does not, the guest finds out before the manager does. Multiply that across maintenance jobs, lost-and-found, wake-up calls, and late check-outs, and the operation runs on hope. HeyKoala replaces the memory with a system. Every request, whether it arrives by phone, by WhatsApp, or at the front desk, becomes a tracked task with an owner, a deadline, and an escalation path. The GM sees the whole queue live. The work gets done because the system will not let it be forgotten.
Multiple touchpoints, one AI
HeyKoala integrates across every customer interaction point.
Guest request intake
Guests ask by phone or WhatsApp for anything from extra towels to a late check-out. The AI logs it as a task instantly.
Smart task routing
Each request goes to the right team, housekeeping, maintenance, or front desk, with a priority and a deadline attached.
SLA tracking
Every task runs against a clock. The AI escalates before a deadline is missed, not after the guest has complained.
Live operations dashboard
Managers see every open task, who owns it, and what is at risk, in real time.
Feature
Instant Request Capture
Every request becomes a task the moment it is spoken
A guest should not have to call twice. HeyKoala answers requests 24/7 across phone and WhatsApp, in 26+ languages, and turns each one into a structured task on the spot. No sticky notes, no relayed messages, no request that depends on someone remembering it.
Feature
Intelligent Routing
The right team, the right priority, automatically
A burnt-out light and a flooded bathroom are not the same job. HeyKoala reads each request, sends it to the team that owns it, and sets the priority and deadline to match. Housekeeping, maintenance, and the front desk each get exactly what is theirs, the instant it comes in.
Feature
SLA Tracking and Escalation
The clock runs and the AI escalates before it breaches
Every task carries a target time. HeyKoala watches the clock on all of them at once, and when one is heading for a breach it escalates to a supervisor before the deadline, not after. A missed SLA becomes a rare exception you chose to allow, not a surprise you discover from a review.
Feature
Live Operations Dashboard
The whole queue, visible to every manager
You cannot manage what you cannot see. The dashboard shows every open task, its owner, its age, and its SLA status in real time. A duty manager can spot the bottleneck, rebalance the load, and walk into a shift already knowing where the pressure is.
Feature
Closed-Loop Guest Updates
The guest hears back the moment the job is done
Half of a guest's frustration is not knowing. HeyKoala confirms the request when it is logged and messages the guest again when it is complete. The guest never has to call down to check, and a small request handled well becomes a reason they book again.
Built for the real world
Enterprise-grade capabilities that handle the chaos of real operations.
Every channel, one queue
Phone, WhatsApp, and front-desk requests all land in the same tracked task list.
26+ languages
Guests make requests in their own language, by voice or text, around the clock.
Built-in escalation
Unowned or overdue tasks climb automatically until someone resolves them.
Insight from every ticket
See which request types spike, which teams run hot, and where SLAs slip most.
What a HeyKoala service desk delivers
70%
Faster response times
from request to assigned task
95%
SLA compliance
with escalation before the breach
0
Dropped requests
every request is a tracked task
24/7
Request handling
no desk left unattended
How it works
Get started in three simple steps.
Define your workflows
Set the task types, the team that owns each one, the SLA target, and the escalation path.
The AI catches and routes
Every guest request becomes a tracked task, auto-assigned to the right team with a priority and a deadline.
Managers see everything live
A real-time dashboard shows every open task, who owns it, and what is about to breach SLA.
Works with your stack
HeyKoala plugs into the systems your operation already runs.
Property Management Systems
Live availability, rate plans, and reservation write-back.
Telephony and IPBX
Keep your existing number. Route calls in and out across providers.
Communication and Payments
WhatsApp Business, email, SMS, and Razorpay for confirmations, follow-ups, and payment collection.
Run your service desk on a system, not on memory.
Every request that lives only in someone's head is a guest score waiting to drop. HeyKoala catches all of them, routes them, and closes them on time. See it turn a live guest request into a tracked task in a 30-minute demo.
Part of the HeyKoala platform
One agentic AI platform across hotels and F&B. Here is where this fits.
Staff Coaching AI
Coach the team that resolves the tickets, in the moment that matters.
Learn moreGuest Feedback AI
Catch the issue and route the service-recovery alert in under 15 minutes.
Learn moreFor hotel chains
SLA tracking and task routing standardised across every property.
Learn moreRelated Solutions
Explore more ways HeyKoala can help your business
Coach Your Staff
The industry's first staff-facing AI agents. Real-time upsell tips, SOP scoring, guest history context, and performance ...
Learn moreCollect Guest Feedback
HeyKoala asks every guest how their stay is going, listens across voice and WhatsApp, and the moment something is wrong ...
Learn moreAutomate Reservations
AI agents that answer calls 24/7, handle reservations, modify bookings, and sync directly with your PMS. No more missed ...
Learn more